OCAI Awards 2026
Privacy Policy
ONE Creators Asia Impact Awards & Expo 2026 — organized by IdiaOne Events. Event Date: 22 August 2026. Venue: Chennai Trade Centre, Nandambakkam, Chennai.
1. Introduction
This Privacy Policy explains how IdiaOne Events collects, uses, stores, shares, protects, and manages personal information in connection with ONE Creators Asia Impact Awards & Expo 2026.
This policy applies to all users, including nominees, voters, attendees, ticket holders, visitors, exhibitors, sponsors, partners, media representatives, speakers, guests, vendors, and website users who interact with OCAI Awards 2026 through our website, forms, ticketing pages, nomination pages, voting systems, payment links, WhatsApp, email, phone calls, social media platforms, event venue, or any other official communication channel.
By accessing our website, submitting a nomination, registering for the event, purchasing a ticket, voting, booking a stall, confirming sponsorship, submitting a partnership request, attending the event, or communicating with our team, you agree to the collection and use of your information as described in this Privacy Policy.
2. Our Privacy Commitment
IdiaOne Events is committed to handling personal information in a lawful, fair, transparent, and responsible manner.
We collect personal information only for legitimate event-related purposes, including nomination processing, ticketing, voting, event access, exhibitor coordination, sponsorship management, communication, safety, security, fraud prevention, and event promotion.
We do not sell personal information to unauthorized third parties.
3. Information We Collect
Depending on how you interact with OCAI Awards 2026, we may collect the following types of information.
3.1 Personal Identification Information
We may collect:
Full name
Email address
Mobile number
WhatsApp number
City, state, and country
Age or date of birth, where required for eligibility
Gender, where voluntarily provided
Profile photograph
Government ID details, where required for verification or venue access
Emergency contact details, where required for event safety
3.2 Nominee and Creator Information
For nominations, creator profiles, award evaluation, and promotional activities, we may collect:
Creator name
Social media handles
Social media profile links
Follower count
Engagement details
Content category
Creator biography
Portfolio links
Publicly available profile information
Submitted photos, videos, reels, screenshots, links, documents, or supporting material
Achievements, collaborations, press mentions, brand campaigns, or creator milestones
Nomination category and nomination status
3.3 Free Nomination Information
Where OCAI Awards 2026 offers free nominations, we may collect nominee information to verify eligibility, review the profile, communicate updates, publish nominee details where applicable, and manage award participation.
Free nomination information may be used for:
Nomination review
Category mapping
Eligibility verification
Shortlisting
Voting page creation
Jury review
Nominee communication
Promotional listing
Winner or finalist announcements
Free nomination does not involve a nomination fee, but personal information may still be collected and processed for award administration and communication.
3.4 Voting Information
Where public voting is enabled, we may collect:
Voter name, where required
Mobile number or email ID, where required
IP address
Device information
Voting timestamp
Nominee selected
Voting frequency
Technical logs
Fraud-prevention signals
This information may be used to detect duplicate voting, bot activity, fake voting, unauthorized automation, technical abuse, or manipulation of the voting process.
3.5 Ticketing and Registration Information
For event registration and ticketing, we may collect:
Attendee name
Email address
Mobile number
Ticket category
Pass type
Registration ID
QR code details
Check-in status
Badge details
Access category
Seating or zone allocation, where applicable
Organization name and designation, where applicable
3.6 Payment and Billing Information
For paid tickets, exhibitor bookings, sponsorship packages, branding packages, add-on services, or other paid event services, we may collect:
Billing name
Billing contact details
GST details, where applicable
Invoice information
Payment status
Transaction ID
Order ID
Payment method type
Payment confirmation details
We do not directly store full card numbers, CVV, UPI PINs, net banking passwords, or sensitive banking credentials. Payment processing is handled through authorized banks, payment gateways, or payment service providers.
3.7 Exhibitor Information
For exhibitors and stall participants, we may collect:
Company name
Brand name
Authorized representative name
Contact number
Email address
Website
GST details
Billing details
Stall category
Product or service category
Company profile
Brand logo
Product images
Staff details
Exhibitor badge details
Setup and operational requirements
3.8 Sponsorship and Partnership Information
For sponsors, partners, media partners, digital partners, gift partners, hospitality partners, technology partners, and collaboration partners, we may collect:
Company or brand name
Contact person details
Official email ID
Mobile number
Designation
Company profile
Website
Brand logo
GST and billing details
Sponsorship package details
Branding material
Marketing assets
Agreement or proposal details
Deliverable confirmation details
3.9 Communication Information
When you contact us or respond to our communication, we may collect:
Email communication
WhatsApp messages
SMS responses
Social media messages
Call details
Inquiry details
Complaint details
Support request details
Feedback, suggestions, or escalation details
3.10 Event Media Information
During OCAI Awards & Expo 2026, we may capture or collect:
Photographs
Videos
Stage moments
Audience visuals
Award acceptance visuals
Interview clips
Networking visuals
Exhibitor booth visuals
Sponsor activation visuals
Speaker and guest visuals
Event highlights
Such event media may include attendee images, voice, likeness, brand displays, and participation moments.
3.11 Technical and Website Information
When you use our website or digital platforms, we may collect:
IP address
Browser type
Device type
Operating system
Location approximation based on IP
Referral source
Website pages visited
Time spent on pages
Form activity
Cookies
Analytics data
Error logs
Security logs
4. How We Collect Information
We may collect information through:
Website forms
Nomination forms
Ticketing and registration pages
Voting pages
Payment links
Exhibitor forms
Sponsorship inquiry forms
WhatsApp communication
Email communication
Phone calls
Social media messages
Event check-in counters
QR code scanning
Business card exchange
Badge scanning
Sponsor or exhibitor interactions
Event photography and videography
Third-party registration, payment, or communication tools used for event operations
5. Purpose of Using Personal Information
We may use collected information for the following purposes:
To process nominations
To verify nominee eligibility
To manage free nomination submissions
To review creator profiles
To map nominees to suitable award categories
To manage public voting
To prevent fake voting and voting manipulation
To support jury evaluation
To announce nominees, finalists, and winners
To issue tickets, passes, badges, and QR codes
To manage event entry and check-in
To process payments and invoices
To manage refunds, where applicable
To coordinate exhibitors, sponsors, partners, speakers, media, and vendors
To publish sponsor, exhibitor, partner, and nominee information
To communicate event updates
To send reminders and confirmations
To respond to queries, complaints, and support requests
To manage event security and crowd control
To document the event through photography and video
To create post-event reports and promotional materials
To improve website, campaign, and event performance
To comply with legal, tax, accounting, and regulatory obligations
To protect the rights, reputation, safety, and integrity of IdiaOne Events and OCAI Awards 2026
6. Consent
By submitting your personal information through our official channels, you confirm that you have provided the information voluntarily and consent to its use for the purposes described in this Privacy Policy.
Where consent is required, you may withdraw consent by contacting us. However, withdrawal of consent may affect our ability to provide certain services, including nomination processing, ticket confirmation, voting participation, event access, exhibitor coordination, sponsorship servicing, or customer support.
Withdrawal of consent will not affect processing already completed before the withdrawal request.
7. Use of Nominee and Creator Information
By submitting a nomination, the nominee or authorized representative agrees that IdiaOne Events may use the submitted details for award-related activities.
This may include:
Nominee listing
Category listing
Voting page creation
Shortlist announcement
Finalist announcement
Winner announcement
Social media promotion
Website promotion
Press communication
Event screen display
Certificates
Trophy records
Post-event reports
Future event promotions
IdiaOne Events does not claim ownership over the nominee’s original content. However, by submitting content for nomination, the nominee grants IdiaOne Events permission to use submitted information and materials for event-related promotional, operational, and documentation purposes.
8. Public Voting Data
Where public voting is part of the award process, voting data may be collected and reviewed to maintain fairness and transparency.
We may use voting data to:
Count valid votes
Detect duplicate votes
Prevent bot voting
Block fake or automated activity
Review unusual voting patterns
Audit suspicious voting behavior
Maintain the integrity of the award process
IdiaOne Events reserves the right to remove, reject, reduce, freeze, or audit votes if voting activity appears fake, duplicated, automated, manipulated, or against event rules.
9. Exhibitor, Sponsor, and Partner Data Usage
Information submitted by exhibitors, sponsors, and partners may be used for:
Proposal processing
Package confirmation
Invoice generation
Stall allocation
Branding deliverables
Website listing
Social media promotion
Event brochure listing
Stage branding
Digital screen display
Sponsor announcements
Event reports
Vendor coordination
Badge and access management
Contract and compliance records
Sponsor and exhibitor logos, brand names, product images, and company descriptions may be displayed publicly as part of confirmed event deliverables.
10. Event Photography, Videography, and Media Consent
By entering the event venue or participating in OCAI Awards & Expo 2026, attendees consent to being photographed, filmed, recorded, interviewed, and featured in official event media.
Such media may be used by IdiaOne Events and authorized partners for:
Event documentation
Website content
Social media posts
Press releases
Advertising
Event highlights
Sponsor reports
Brochures
Reels and videos
Future event promotions
Archive and record purposes
No separate payment, royalty, approval, or compensation will be provided for such usage.
If a participant has a specific concern about media capture, they should contact the event team before or during the event. However, complete exclusion from crowd photography or public event footage may not always be possible.
11. Communication and Marketing
We may contact users through:
Phone call
SMS
Social media messages
Website notifications
Payment or ticketing notifications
Communication may include:
Nomination updates
Ticket confirmations
Voting updates
Event reminders
Payment confirmations
Refund updates
Exhibitor or sponsor opportunities
Schedule announcements
Policy updates
Support communication
Future event invitations
Users may request to opt out of non-essential promotional communication. However, essential transactional communication may still be sent where required for nomination, ticketing, payment, event access, safety, or legal purposes.
12. Sharing of Information
We may share relevant information with trusted third parties only where necessary for event operations, service delivery, legal compliance, or legitimate business purposes.
Such parties may include:
Payment gateway providers
Ticketing and registration platforms
Email and WhatsApp service providers
Website hosting providers
Analytics providers
Event technology providers
Venue management teams
Security and access-control teams
Production and media vendors
Printing and branding vendors
Jury members and award evaluation teams
Sponsors, exhibitors, and partners, where applicable
Legal, tax, accounting, or regulatory authorities
Professional advisors and consultants
We require service providers to use personal information only for the purpose for which it is shared and to maintain reasonable confidentiality and security safeguards.
13. Sharing with Sponsors and Exhibitors
If an attendee voluntarily interacts with a sponsor or exhibitor, scans a badge, submits an inquiry, participates in a sponsor activity, fills a partner form, or gives consent for follow-up, relevant contact details may be shared with the concerned sponsor, exhibitor, or partner.
Users should independently review the privacy practices of sponsors, exhibitors, and partners before engaging with them.
IdiaOne Events is not responsible for independent communication, offers, claims, or data practices of sponsors, exhibitors, or third-party partners after data is voluntarily shared with them or collected by them directly.
14. Children and Minor Participants
If a nominee, attendee, creator, performer, or participant is below 18 years of age, participation must be made with the consent and supervision of a parent or lawful guardian.
IdiaOne Events may request guardian consent, guardian contact details, age confirmation, identity verification, or written authorization where required.
We reserve the right to reject, pause, or remove participation if appropriate guardian consent is not available or if the submission raises safety, legal, or reputational concerns.
15. Data Retention
We retain personal information only for as long as reasonably necessary for the purposes described in this Privacy Policy.
Retention may be required for:
Event administration
Nomination records
Voting records
Ticketing records
Payment and invoice records
Sponsor and exhibitor records
Legal and tax compliance
Dispute resolution
Fraud prevention
Security records
Event documentation
Future event communication, where applicable
When information is no longer required, we may delete, anonymize, archive, or securely restrict access to it.
Certain event media, winner records, sponsor listings, press materials, post-event reports, and public announcements may be retained for archival, promotional, and historical documentation purposes.
16. Data Security
We use reasonable technical, administrative, and organizational measures to protect personal information from unauthorized access, misuse, loss, alteration, disclosure, or destruction.
Security measures may include:
Access controls
Internal authorization limits
Secure payment processing through third-party gateways
Restricted access to sensitive records
Secure storage of event data
Vendor confidentiality expectations
Monitoring for misuse or fraudulent activity
Regular review of operational data handling practices
However, no website, digital platform, payment gateway, email system, WhatsApp communication, or internet-based service can be guaranteed to be completely secure. Users are advised not to share sensitive credentials, OTPs, passwords, UPI PINs, CVV, or banking passwords with anyone.
17. User Rights
Subject to applicable law, users may request:
Access to their personal information
Correction of inaccurate information
Updating of incomplete information
Withdrawal of consent
Deletion of personal information, where legally permissible
Restriction of non-essential communication
Information about how their data is being used
Grievance redressal regarding privacy concerns
To exercise these rights, users must contact us using the official contact details mentioned in this policy.
We may verify the user’s identity before processing any privacy-related request.
18. Cookies and Tracking Technologies
Our website may use cookies, pixels, tags, analytics tools, and similar technologies to improve website performance, understand visitor behavior, measure campaign effectiveness, secure forms, and enhance user experience.
Cookies may help us understand:
Pages visited
Time spent on the website
Form interactions
Referral sources
Campaign performance
Device and browser performance
User journey before registration or nomination
Users may disable cookies through browser settings. However, some website features may not function properly if cookies are disabled.
19. Third-Party Websites and Links
Our website, emails, social media posts, or WhatsApp messages may contain links to third-party websites, payment gateways, ticketing platforms, sponsor pages, exhibitor pages, social media platforms, media articles, or partner websites.
IdiaOne Events is not responsible for the privacy policies, content, security, payment systems, data practices, claims, or services of third-party websites.
Users should review third-party privacy policies before submitting personal information on external platforms.
20. Social Media and Public Platforms
OCAI Awards 2026 may be promoted through Instagram, Facebook, LinkedIn, YouTube, WhatsApp, and other digital platforms.
If users comment, message, tag, share, post, vote, or interact with us through social media, the interaction may be visible to platform users depending on the privacy settings of that platform.
Social media platforms operate under their own privacy policies. IdiaOne Events is not responsible for the independent privacy practices of such platforms.
21. Fraud Prevention and Misuse Protection
We may use personal information, technical logs, voting records, payment records, and registration data to detect, prevent, and respond to:
Fake nominations
Duplicate entries
Bot voting
Fake voting
Payment fraud
Unauthorized ticket resale
Fake sponsor claims
Impersonation
Misuse of event name or logo
Unauthorized access
Abuse, harassment, or harmful activity
Security threats
Violation of event rules
Where required, we may report fraudulent, illegal, or harmful activity to relevant authorities, payment partners, platforms, or legal advisors.
22. Accuracy of Information
Users are responsible for ensuring that the information they submit is accurate, complete, updated, and lawful.
IdiaOne Events will not be responsible for issues caused by incorrect information submitted by the user, including:
Wrong name
Wrong phone number
Wrong email address
Wrong social media handle
Incorrect payment details
Wrong ticket details
Incorrect GST information
Misleading nomination details
Unauthorized representative details
Users may contact us to request correction of inaccurate information.
23. International Access
OCAI Awards 2026 may be accessed by users from different countries. If you access our website or submit information from outside India, you understand that your information may be processed in India or through service providers that support our event operations.
By submitting information, you consent to such processing for event-related purposes, subject to applicable law.
24. Legal Disclosure
We may disclose personal information if required to do so by law or in good faith belief that such disclosure is necessary to:
Comply with legal obligations
Respond to lawful requests by authorities
Protect the rights and safety of IdiaOne Events
Protect the safety of users, attendees, nominees, sponsors, exhibitors, or the public
Investigate fraud, misuse, or security incidents
Enforce our Terms of Use, Refund Policy, Ticket Policy, or event rules
Defend against legal claims
25. Changes to This Privacy Policy
IdiaOne Events may update this Privacy Policy from time to time to reflect changes in event operations, legal requirements, technology, services, or business practices.
Updated versions will be published on the official website with the revised “Last Updated” date.
Users are advised to review this Privacy Policy periodically.
Continued use of our website, forms, payment links, nomination systems, ticketing systems, voting platforms, or event services after policy updates means the user accepts the updated Privacy Policy.
26. Contact for Privacy Requests
For privacy-related questions, corrections, consent withdrawal, data requests, or grievance redressal, please contact:
IdiaOne Events – OCAI Awards 2026 Team Email: hi@idiaone.com Website: ocai.idiaone.com
For escalation:
Mr. Evin Vice President, IdiaOne Events Email: vp@idiaone.com
27. Important Notice
This Privacy Policy is intended to provide clear information about how IdiaOne Events handles personal information for OCAI Awards 2026. It should be read along with the Terms of Use, Refund Policy, Ticket Policy, and Disclaimers published on the official event website.